Analysis and Monitoring of Working Time
About Company
A mid-sized professional services company with multiple office locations seeking to optimize workforce management and gain insights into employee productivity patterns. The organization needed better visibility into actual office presence versus scheduled work hours to improve resource planning and operational efficiency.
Services and Technology
Challenge
The organization struggled with incomplete visibility into actual workforce utilization and office presence patterns. Management lacked reliable data on when employees were physically present in the office versus their scheduled work hours, making it difficult to optimize space utilization, plan meetings effectively, and understand productivity patterns across different teams and departments. The existing manual timekeeping systems were inconsistent and didn't provide the granular insights needed for strategic workforce planning. Without accurate presence data, managers couldn't make informed decisions about resource allocation, identify potential productivity issues, or properly plan for hybrid work arrangements. This data gap also hindered the company's ability to optimize office space usage, understand peak occupancy times, and ensure compliance with workplace policies.
Solution
Elitmind designed and implemented a comprehensive workforce analytics platform that transformed the organization's existing office building access control infrastructure into a powerful business intelligence tool. The solution seamlessly integrated multiple security systems and entry points to capture real-time employee presence data, which was then processed through a sophisticated analytics engine built on SharePoint 2016 and SQL Server 2016. The platform featured advanced Row Level Security protocols to ensure managers could only access data for their direct reports, maintaining strict privacy compliance while enabling hierarchical reporting structures. The system automated data collection from badge readers, door sensors, and security checkpoints, creating a unified dataset that fed into customizable dashboards and reports. Managers gained access to intuitive analytics tools that allowed them to track team presence patterns, identify trends, and generate custom reports tailored to their specific operational needs. The solution also included predictive analytics capabilities to forecast office occupancy and help with strategic planning decisions.
Results
Tailored for success
"The challenge wasn't just technical - it was about building trust. We had to create a system that provided managers with the necessary insights while ensuring employees felt their privacy was protected. The Row Level Security approach was crucial because it meant managers could only see data for their teams, which helped with adoption across the organization."
Our Approach
We leveraged existing office building access control systems as the primary data source, extracting entry/exit timestamps and integrating multiple security databases to create a comprehensive view of employee office presence.
We built a centralized reporting platform using SharePoint 2016, creating custom dashboards and reports that managers could access through familiar Microsoft Office interfaces while maintaining data security and user permissions.
We implemented advanced Row Level Security (RLS) to ensure managers could only access data for their direct reports, maintaining privacy compliance while enabling hierarchical data access across the organization.
We designed a flexible data model that enabled managers to create their analytics and reports, extending beyond basic time tracking to include trend analysis, team comparisons, and operational insights.
We established strict data governance protocols to ensure employee privacy while providing valuable workforce insights, implementing role-based access controls and audit trails for all data access.
We created a modular reporting system that could easily accommodate new office locations, additional data sources, and evolving business requirements without requiring significant system overhauls.